10 Common VoC Program Mistakes

As I sat down to write this month's post, I reflected on several recent conversations that revolved around the same issue: mistakes companies often make in their Voice of the Customer programs. I began jotting down a list that grew much longer than I expected!

In this first part of a two-part series, I've outlined 10 common VoC program mistakes; part two will have at least 10 more.

10 Common VoC Program Mistakes

It's important to note that these mistakes are made either knowingly or unknowingly; either way, they need to be rectified.

But before I outline the first 10, there's an even bigger issue that needs to be addressed: thinking that you don't need to listen to customers or ask for feedback at all! If that mindset is prevalent in your organization, you need to squash it as quickly as possible and shift the thinking to one of customer listening -- always!

OK, on to the list of common VoC program mistakes.

1. Not defining your objectives

With any program, initiative, or journey you undertake, you must always start from the beginning: outline your goals, objectives, outcomes, and success metrics. If you don't know where you're going, how will you know when you get there?

2. Lack of executive commitment

Yes, you need executive commitment for your VoC programs. If you don't have it, how will you get the resources you'll need to improve what customers tell you is broken?

3. Failing to outline the program plan

"Fail to plan, plan to fail" definitely applies here. Your program plan needs to outline, among other things, the audience, a sampling plan, business rules to avoid survey fatigue, language options, customer data to append to the survey, alerts, and a closed-loop process.

4. Poor survey design

I've seen so many poorly-designed surveys. Some of the design issues include: too long; navigation and UI issues; poor grammar; not designed for mobile; questions are not relevant to the experience being evaluated; questions are not actionable; no open-ended questions; and failure to survey via customers' preferred channels or methods. The list of survey mistakes is practically endless.

5. Not listening

VoC is not all about asking; you also need to listen. Know the difference between "ask" and "listen" when it comes to VoC. Be sure to listen on social media, in online reviews, via customer advisory boards, etc.

6. Trying to sell with surveys

Years ago, I read an article that opened with this astonishing statement: "The easiest way to grow sales and double customer loyalty is to send a survey and then do nothing with the feedback." I don't even know how that makes sense. I've seen some surveys with poor intentions, and it really doesn't help the rest of the folks who are trying to do the right thing.

7. Failing to keep the survey focused on the experience

Sometimes well-intentioned people design surveys about the experience a customer had with the brand, but also include questions that could best be described as purely for marketing purposes. Keep it simple. Ask about the experience, and only the experience. Marketing questions should be saved for marketing surveys.

8. No owners

Quite simply, if the question doesn't have an owner, there's no reason to ask it. If there isn't a stakeholder who can claim the question and say that he/she will make improvements or do something with the feedback to that question, then don't ask it.

9. Asking about things you can't change

If you ask customers for feedback about some aspect of the experience, you set the expectation that you will do something about that aspect. But if there are things that you cannot or will not be able to change, then don't ask about them. Looking to shorten your survey? Start here.

10. Focusing on the metrics, not the outcomes

Too many companies survey just for the metrics, such as NPS or CSAT scores. Instead, survey to find out what's going well and what's not for the customer, and then use that to improve the experience. When you focus on the metrics and what it takes to move the needle, you end up driving the wrong behaviors. When you focus on improving the experience, the numbers will come.

Take some time to ponder these VOC program mistakes. How many of them are you guilty of? Not sure? Audit your program or get someone to do an audit for you. Regular audits are a good idea; it’s never too late to make improvements. After all, you want to make sure you do this right so that you can get the right feedback in order to design and deliver a better customer experience.

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By Annette Franz | October 1st, 2018 | Clicktools

About the Author: Annette Franz

Annette Franz

Annette Franz is CEO of CX Journey Inc, a boutique consulting firm specializing in helping clients ground and frame their customer experience strategies in customer understanding. Her passion lies in teaching companies about customer experience and helping them understand the critical linkage between the employee experience and a great customer experience. Annette started her career as a consultant at J.D. Power and Associates and has been working with clients to transform their cultures and experiences for the last 25 years.